Wanted: A Data-Driven Monetary Magician
(commonly called a Financial Specialist)
WHO WE ARE
YJT Solutions is an IT consulting and managed services provider catering to Chicago SMBs. We launched in 2001, helping to solve some of the IT operational challenges of Chicago’s most intense trading environments. For the past three years, we’ve been ranked among MSPmentor’s Top 200 worldwide providers, but our clients are all local. Our sole focus is excellence. If you are fond of the phrase “close enough,” please don’t apply for this job. YJT Solutions has a near-perfect customer satisfaction rating—4.95 out of 5—and that’s not “close enough.” We’re growing and looking for incredible talent to join our one-of-a-kind team.
The Financial Specialist has a front row seat at the intersection of operations and finance within the company. Dozens of processes reflect the efficiency and cost-effectiveness of business activities at YJT, and our Financial Specialist will have a hand in many of them, making sure that they run and evolve in just the right ways. The Financial Specialist will handle routine financial management activities, living in the transactional details that feed into monthly, quarterly, and annual financial reporting. But beyond the daily tasks, the Specialist will also participate in the creation of financial models, special projects involving data analysis, and the guardianship of information that can be used by various departments inside the firm. This role provides a chance to develop broad-based skills inside SMB finance and tackle some of the perplexing, yet exciting challenges of a growing, entrepreneurial firm.
WHO YOU ARE: SKILLS-WISE
- You have a four-year degree in Business Administration or a related major such as Finance, Accounting, or Human Resources. You have one to three years of professional experience in a role focused significantly on accounting, financial reporting, or financial management tasks.
- You have a well-rounded baseline of financial literacy. This means you can confidently approach various topics, such as: reading income statements, balance sheets, and statements of cash flows; interpreting common financial performance metrics; leveraging Excel for preparation of basic financial models; understanding principles of double-entry accounting; and conducting cost-benefit analysis.
- You consider yourself a consummate professional communicator. Your writing is articulate, precise, and appropriate for your audience. You are comfortable representing the company when speaking with clients. You have a knack for taking dense and complex information and boiling it down for presentation to company managers. You can get buried deep in the details of a task but then summarize the salient points effortlessly for someone who just needs an overview.
- You effectively navigate the “tools of the trade” that you’ll use day in and day out—the holy grail being Microsoft Excel. Excel modeling is an important component to any financial position, and you should consider yourself somewhere at upper-intermediate to advanced level. You are known as someone who is quick to learn new tools and applications that you haven’t used before; software comes naturally to you. Experience with accounting software, such as Quickbooks, is a plus.
- While you can easily describe your top relevant talents, your true secret (or not-so-secret) weapon is your ability to adapt and be resourceful. Your colleagues would agree that you are able to turn on a dime and switch gears seamlessly when demands or objectives shift. You embrace the unfamiliar and are willing to do a variety of tasks that mere mortals might find dizzying.
- You are a self-starter who is able to accomplish a lot with limited direction and supervision. When provided with a high-level idea and framework, you can competently fill in the granular details yourself. Your penchant for being a natural implementer comes in handy when the steps or end-product are not necessarily spelled out for you. While we function in a highly collaborative team, we are also individual powerhouses.
- You have a sharp sensitivity for confidential information and are consistently mindful of the high professional expectations surrounding this in a business setting. If anything, you are overly cautious about ensuring that sensitive information is shared or discussed only with the appropriate manager(s) of that information.
WHO YOU ARE: PERSONALITY-WISE
- Chasing Your Goals. You have a genuine interest in a finance-related career path (even if the expression of that evolves over time). While you’ll perform a wide variety of tasks, some very deep and some at a surface level, financial data and transactions will be the bread and butter of your role, and we know you perform better when you connect with the work you do.
- All About the Numbers. You have always enjoyed diving into the numbers and analyzing data in order to extract trends and insights. Where other people may be intimidated by the sheer quantity or complexity of multi-period financial information, you view it as an engaging challenge to take raw data and translate it into meaningful, actionable information for managers of the company. You appreciate how accurate and high-quality information can help inform key decisions and change the direction of the company for good. In short, you’re a number lover.
- Living in the Details. When two plus two does not equal four, you are the first to notice. You have a fine-tuned sensibility for noticing when things are off or when something is not functioning as it should. You can picture the right fix or the best solution, and then walk through the steps needed to get there. You question the assumptions and maintain a healthy level of skepticism just to ensure that you have not overlooked something that others might miss. You have a habit of triple-checking your work so that others don’t have to.
- A Personal Stake. When you screw up, the person who is most disappointed is always you. You take great pride in the quality of your work and the way in which you deliver it. Some people are fine with settling for “very good,” but you have your eye on the prize: excellence. You are self-motivated in respect to your work because you view it as a reflection of yourself and what you have to offer. You often find that the standards you set for yourself are even higher than what others expect of you, and you learn from your mistakes.
- A Combo Meal. Your style is winningly ambidextrous. While you take the time to cross every “i” and dot every “t”, you also can accommodate the need for responsiveness and speed. You take the initiative to try to find the answer yourself, but exercise the self-awareness to know when you should ask for help. Even when your tasks seem like they are multiplying exponentially, you find a method in the madness and distill your top priorities.
WHAT YOU’LL BE DOING
(Otherwise known as the fine print, the list of job tasks and responsibilities.)
The Financial Specialist will work under the direction of the Finance Manager and will assist the company with operational finance tasks and financial analysis. The Financial Specialist will also manage the internal organization and controls for finance-adjacent processes within the company.
- Use the company’s primary accounting software to record and process daily, weekly and monthly transactions.
- Complete the monthly close cycle and ensure that all normal and adjusting entries are recorded.
- Identify those transactions which should be accrued, deferred, prepaid, capitalized, amortized, or depreciated and work with the Finance Manager to ensure consistency with standards.
- Create and notate financial reports as requested for manager review.
- Track fixed assets and update depreciation/amortization schedules.
- Provide financial analysis input for unique business problems or opportunities.
- Build and maintain spreadsheet models for cost-benefit analysis, expense projections, forecasting, financial metric trends, and historical performance comparisons.
- Understand operational cost centers and processes of the company and make recommendations for improvements and efficiency gains
- Maintain complete and systematic records for each active vendor of the company.
- Track and prepare for renewals of contracts and partnership statuses.
- Research and identify additional vendors, as appropriate; provide recommendation for inclusion in the company’s procurement programs to the Finance Manager.
- Manage the company procurement process for client purchasing; prepare proposals, initiate orders, and track to order fulfillment.
- Maintain inventory logging and tracking system; screen inbound shipments.
- Prepare outbound shipments and ensure that billable shipping is invoiced accordingly.
- Update procurement statuses within company’s ticketing system.
- Facilitate internal purchase requests for equipment and other designated items as approved by the Finance Manager.
Banking and Reconciliations
- Record deposits and reconcile transactions on a weekly or monthly basis.
- Monitor activity of all cash and credit accounts, verify transaction validity, and ensure consistency with accounting policies.
- Prepare internal invoicing documents for monthly client invoicing cycle; incorporate notes and changes.
- Administer the monthly invoicing cycle by handling export/import of billable time, creation of recurring services invoices, and transmission of all client invoices per the standard schedule.
- Create and send intra-month invoices for projects or procured products.
- Monitor A/R status and take the lead on collections efforts and communications.
- Respond to client requests for billing information or documentation.
WHAT YOU’LL GET IN RETURN
First of all, you’ll get our respect and gratitude for the role you play in making YJT Solutions the best it can be. As often as possible, we’ll provide you the freedom to explore new skills, assume new areas responsibility, and pursue opportunities to grow at one of Chicago’s 2017 Best and Brightest Companies to Work For.
Our environment is high velocity and oftentimes demanding, but we are lucky to form a team in which everyone sets the bar high and is right alongside you aiming for bigger, better, smarter. All “YJT’ers” are very hands-on with their work, and get to be responsible for much of the tangible improvements constantly made in processes and practices of the company.
We consider continual learning and improvement to be absolutely essential for both you and your co-workers—in fact, that’s one of our core values. You’ll benefit by working alongside very talented and dedicated people and be challenged to apply what you know while simultaneously gaining new experience.
Here are some of the employee benefits we currently offer:
- Competitive pay
- Matching employer contributions to your 401(k)
- 100% coverage of your medical and dental insurance premiums
- 100% coverage of premiums for life, short- and long-term disability insurance
- Tax-deferred commuter expense reimbursement account
- A reimbursement program for certification test materials and exams
- Flexible PTO policy
- Monday lunches provided in the office
- “Fridays @ 4,” our weekly Happy Hour
- Quarterly company-wide outings. Recent examples include Ravinia concerts, rooftop barbecues, floating the Chicago River, bowling & bocce, laser tag, and vintage gaming at Headquarters, among other things!
One more thing. YJT Solutions is Chicago-centric, so you won’t be travelling and getting pulled away from your family, friends, and community. We only serve organizations that are headquartered in and adjacent to the city. We adore Chicago—and why wouldn’t we? We think living and working here is one of the great benefits of a YJT position. It’s consistently recognized as a globally elite city. Business-wise, it’s got everything. Culture? “The Pulse of America,” according to Sarah Bernhardt. And entertainment—high-brow or low-brow, indoors or out, you can always find something to do in Chicago.
At YJT, we’re thrilled to contribute to the city’s global excellence. We hope you will be, too.